Scheduling Backups for SQL Server 2005 Express Edition

One drawback with SQL Server 2005 Express Edition is that it does not offer a way to schedule jobs. A database backup in SQL2005 Express Edition is scheduled in both the operating system and SQL Server using the tools.

To schedule a backup of a database:

Steps :

1.    Create a folder ‘BackUp’ in D drive, “D:\Backup“.  ( This can be changed to any folder you like.)

2.    Go to Start>>Programs >>Microsoft Server 2005>>SQL Server Management Studio, Click SQL Server Management Studio. Microsoft Server Management Studio window with Connect to Server dialog box appears (see Figure 1).

Figure1

3.    Enter a password of the server in Password field.

4.    Click Connect. It connects to the database server and Microsoft Server Management Studio window refreshes (see Figure 2).

Figure2

5.    Expand Databases sub folder (see Figure 3).

Figure3

6.    Expand ‘master’ sub folder.

7.    Click   New Query. A new query file opens ( Figure 4 )

Figure4
USE [master]
GO
/****** Object:  StoredProcedure [dbo].[sp_BackupDatabase] Script Date: 26/11/2010 11:40:47 ******/
SET ANSI_NULLS ON
GO
SET QUOTED_IDENTIFIER ON
GO

CREATE PROCEDURE [dbo].[sp_BackupDatabase]
@databaseName sysname, @backupType CHAR(1)
AS
BEGIN
SET NOCOUNT ON;

DECLARE @sqlCommand NVARCHAR(1000)
DECLARE @dateTime NVARCHAR(20)

SELECT @dateTime = REPLACE(CONVERT(VARCHAR, GETDATE(),111),'/','') +
REPLACE(CONVERT(VARCHAR, GETDATE(),108),':','')

IF @backupType = 'F'
SET @sqlCommand = 'BACKUP DATABASE ' + @databaseName +
' TO DISK = ''D:\Backup\' + @databaseName + '_Full_' + @dateTime + '.BAK'''



EXECUTE sp_executesql @sqlCommand
END

8.    Click   to execute the query. It saves the query in the name highlighted in red (see Figure 5) in Stored Procedures sub folder.

Figure5

9.    Click   New Query. A new query file opens.

10.    Type the following query in the new query file.

sp_BackupDatabase ‘readydesk’, ‘F’
GO
sp_BackupDatabase ‘abacus’, ‘F’
GO
QUIT

11.    Place the cursor at the top of the query.

12.    Right-click the mouse. A shortcut menu appears (see Figure 6).

Figure6

13.   Save the file as backup.sql and for our purposes this is created in the “D:\Backup” folder, but again this could be put anywhere.

14.    Goto Start>>Programs >>Accessories>>System Tools>>Scheduled Tasks, click Scheduled Tasks. Scheduled Tasks window appears (see Figure 7).

Figure7

15.    Click ‘Add Scheduled Task’. Scheduled Task Wizard screen appears (see Figure 8).

Figure8

16.    Click Next. Scheduled Task Wizard screen refreshes (see Figure 9).

Figure9

17.    Click ‘Browse’ to SQLCMD.EXE. Select Program to Schedule screen appears (see Figure 10).

Figure10

18.    Browse to select ‘SQLCMD.EXE’ in the programs.

“C:\Program Files\Microsoft SQL Server\90\Tools\Binn”

19.    Click Open. It adds the selected program to the Programs list.

20.    Click Next. Scheduled Task Wizard screen refreshes (see Figure 11).

Figure11

21.    Type the name of the task in Task field.

22.    Click ‘Daily’.

23.    Click Next. Scheduled Task Wizard screen refreshes (see Figure 12).

Figure12

24.    Specify the time to run the task.

25.    Click Next. Scheduled Task Wizard screen refreshes (see Figure 13).

Figure13

26.    Type the credentials of the account such as user name, password and confirm password in respective fields.

27.    Click Next. Scheduled Task Wizard screen refreshes (see Figure 14).

Figure14

28.    Check ‘Open advanced properties for this task when U click Finish

29.    Click. Finish. Database Backups window appears (see Figure 15).

Figure15

30.    Type the command ‘sqlcmd -S serverName -E -i D:\Backup\Backup.sql’ in Run field.

Note: SQL query is denoted as follows:
o    Sqlcmd
o    –S: It defines the server\instance name for SQL Server.
o    serverName: It specifies the server\instance name for SQL Server. For instance,  WS076\SQLEXPRESS\
o    –E: It allows you to make a trusted connection.
o    –i: It states this specifies the input command file.
o    D:\Backup\Backup.sql: It specifies the path of the backup.sql file.

31.    Enter the user name in Run as field.

32.     Click Apply.
33.    Click OK. The database backup is scheduled.
34.    Select ‘Database Backups’ scheduled task in Scheduled Tasks window.
35.    Right-click the mouse. A short-cut menu appears (see Figure 16).

Figure16

36.    Click Run. It runs the task at the scheduled time.


4 thoughts on “Scheduling Backups for SQL Server 2005 Express Edition

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